Criteria for Success
- Typically, a recruiter spends less than 60 seconds skimming a résumé. Convince them that you are qualified for the target job.
- A résumé is no more than 2 pages (1 sheet of paper).
- You showcase selected skills and experiences that match those required by the job.
- The organization and formatting help the reader find the information that shows you are qualified.
- Your experiences are concrete and quantified.
- There are no typos or errors.
Just to clarify: A CV is a kind of resume
A curriculum vitae (CV) is a special kind of resume intended for academic or research positions. In this article, we say “resume” to mean “resume or CV” except when we contrast the two.
|Goal||Shows how your experiences and skills qualify you for the target job||Shows your academic achievements and research qualifications for the position|
|Length||Strict 2-page (1 sheet of paper) limit; preferably one page||2-3 pages for a graduate student; gets longer throughout career|
|Typical sections include…||
Resumes must quickly convince readers that you are qualified
Your résumé and cover letter are the first parts of your application that your potential employers will read. Your résumé is designed to make the person reading it move your application forward in the recruiting process by, for example, inviting you for an interview. Your résumé should quickly convince your potential employer that you are a well-qualified candidate for the specific job to which you applied.
Analyze your audience
Your résumé should be tailored to the job for which you’re applying and – if possible – to the specific people who will be reading it. Research who will be reading your résumé and what they hope to see in it. If the job has explicit requirements, make sure your résumé makes it obvious that you meet all those requirements. Customize the content so it will excite your specific readers.
Your résumé shouldn’t tell your whole story. In many cases, the people who read your résumé will be reading a whole pile of them. Make it easy for them to put your résumé in the “yes” pile. You can share your life story during the interview.
Make a custom resume for every application
First, read each job posting carefully. Make a list of what qualifications are required for the specific role you are applying for. For example, a job posting that says you will “drive independent research” might require very different skills from one that says you will “work closely with an interdisciplinary team”.
Next, highlight the skills and accomplishments that demonstrate that you have those qualifications. To do this, you can
- include different experiences in your résumé,
- put more bullet points under the most relevant experiences,
- move important experiences earlier in the document.
Résumés in particular have limited space, so you should be critical about what experiences you should include and which you should leave out.
Concretize, Quantify, and Demonstrate Impact
Give concrete – preferably quantitative – evidence that you are a qualified match for the organization you want to work in and the specific role to which you’re applying. If possible, also showcase the impact of your work.
A general formula for highlighting your experiences is:
(Past-tense action verb) + (Concrete, quantitative object) + (Outcome or impact)
|Vaguely-worded experience||Concrete, quantified experience|
|Researched crystallization in the Myerson Lab||
|Teaching Assistant for transport phenomena course (10.50)||
|Treasurer for Engineers Without Borders||
|Sports editor for school newspaper||
|Increased club membership||
|Developed relationships with new sponsors||
|Worked out weekly with team||
When it’s accurate, use verbs that illustrate impact over verbs that make you sound passive. Aim for verbs that are more specific to the actual contribution you made.
|Weak verbs||Action verbs|
When describing research experiences, it’s OK to include a brief overview of the lab, but it’s critical to characterize your individual contributions. Also, be careful to limit the use of jargon, as those terms may not be familiar to those reading your résumé.
If you are applying for a research position, include your PI’s name. Your academic pedigree is important currency in the scientific community.
Make your document easy to skim
Recruiters will skim your résumé in 30 to 60 seconds. You need to make relevant information easily identifiable.
- Use headers that package your experiences in a way that best shows you are qualified for the job. For example, if the job involves teaching or entrepreneurship, make sure to include the relevant header to highlight your experience in these areas.
- Order your headers so that the sections that have the experiences that are most relevant to this job come first.
- Use white space to make it easy for a hiring manager to read your résumé. Use indentation and bullet points to partition information. A dense résumé has more information in it but is hard to read. A spacious résumé might have less information, but your reader will understand more of it.
- Bold important words so the reader can quickly find the important content.
Proofread! Spell check!
A single mistake can be enough to get you put in the “no” pile. Have a detail-oriented friend help you catch things you missed.